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Exhibitors Information 2018
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2018 ACS Biennial Convention

GENERAL EXHIBITOR - $750 - $1250

EXHIBIT BOOTH INCLUDES:

EXHIBIT BOOTH ONLY

We anticipate 150-175 Doctors of Chiropractic from across the State of Alaska to attend as well as 50-75 staff members (CCAs + Practice/Office Managers).  In 2014 we had 179 DCs and 75 staff attend.  While the numbers are small compared to other state conventions - the ratio is HUGE. There are 290 licensed DCs practicing in the State of Alaska.  This is YOUR opportunity for one-stop access to the chiropractic community in the GREAT State of Alaska.

Max number of Exhibitors = 50

  • One (1) 6' draped table and two (2) chairs.
  • One booth identification sign upon request
  • Two complimentary exhibitor badges per space.
  • Complimentary high-speed wireless
  • Electricity at booth - upon request.
  • All weekend meals included for two (2) company representatives (including all evening social events)Third+ additional company representative registration fee $300/per person.
  • Contact list of all pre-registered convention attendees.
  • Exhibitor listing and contact information in printed convention program guide received by all attendees.
  • Exhibitor listing on ACS website w/contact information.
  • Recognition in various ACS communications.

The Alaska Chiropractic Society (ACS) cordially invites you to participate in the 2016 ACS Biennial Convention, the paramount event for the Alaskan chiropractic community!

You will want to take advantage of this unparalleled opportunity to showcase your product or service before the 300+ licensed DCs in the state.

As an ACS convention sponsor, you have many unique opportunities to highlight your product or service to the Doctors of Chiropractic as well as the key staff members from the chiropractic offices.  We schedule extended breaks and educational classes to encourage maximum traffic in our exhibit areas. Other key functions are held throughout the event providing many opportunities to network and build valuable relationships.

ACS wants you to be successful as one of our vendor partners and your participation is vital to the overall success of our conventions. Please consider the many benefits of exhibition, including:

  • Reinforcing and enhancing your commitment to the profession
  • Reconnecting with current customers while discovering new ones.
  • Taking advantage of the opportunities to network with representatives from across the State of Alaska.
  • Being recognized by the chiropractic profession as a prominent supporter of ACS.
  • Opening new avenues of communication and increasing sales.

Please contact me with any questions or for additional information.

Sheri Ryan
Executive Administrator
O: 907.903.1350
F: 907.770.3790
sryan@akchiro.org


 

Exhibitor Layouts 

Main Ballroom  Lobby Level Registration Lower Lobby Level 

 

2016 Confirmed Exhibitors - Info Packet 

Exhibit PackageExhibit HoursExhibitor Agreement

click on links below to download information

  2018 Convention Exhibitor Packet

Example agreement/application/sponsorship from 2016

 

Exhibitor Agreement

Exhibitor Application Sponsorship Information


 

EXHIBIT PACKAGE

Space assignment based on ACS Sponsorship status and payment receipt date.

 

10’x8’ Exhibit Booth Space

Regular Price

Early Bird Discount
(until July 31 ONLY)

Convention Partner

FREE

FREE

Main Ballroom - PRIME #7 - #16

$1250

$1200

Main Ballroom - #1 - #6; #17- #29 $1000  $950 

Lobby Hallway - #30 - #34

$1000

$950

Registration Area - #35 - #40 $900 $850

Lower Lobby Level - #41 - #50

$750

$700

ALL EXHIBIT PACKAGES INCLUDE
• One 2’x 6’ skirted table and two chairs
• One booth identification sign - upon request
• Two complimentary exhibitor badges per space
(not valid for sessions or CE credit)
• Complimentary high-speed wireless internet
• Electricity at booth - upon request
• All scheduled meal functions
• Contact list of pre-registered attendees - (available on site)
• Recognition in various ACS Convention communications
• Recognition in the convention exhibit directory (printed + online)

EXHIBIT PACKAGES
DO NOT INCLUDE
• Addl’ tables or chairs
• Audio/Visual component rentals
• Communications (telephone, fax,etc.)
• Waste basket
• Other Booth accessories

 

These services will be offered
through the Hotel Captain Cook at
an additional cost.

 


EXHIBIT HOURS

 

Thursday, October 4:
11:00 am – 10:00 pm Exhibitor Set-Up

12:00 pm - 1:00 pm  Lunch and Time with Exhibitors - Pre-opening of Exhibitor Hall

2:40 pm - 3:20 pm Snack Break and Free Time with Exhibitors

5:00 pm - 6:00 pm Free Time with Exhibitors
8:30 pm - 10:30 pm ACS/ACA Chiro Mixer (Come mingle!)

 

Friday, October 5:
7:00 am Exhibitor Hall Officially Opens
7:00 am – 8:30 am Registration & Breakfast (in exhibitor hall)

8:30 am - 9:00 am Opening Ceremony (in exhibitor hall)

10:40 am - 11:20 am Snack Break and Free Time with Exhibitors
1:00 pm – 2:30 pm Lunch and Time with Exhibitors (in exhibitor hall)
4:10 pm – 4:50 pm Snack Break and Free Time with Exhibitors
6:30 pm – 9:00 pm Exhibitor Extravaganza Reception (in exhibitor hall)

 

Saturday, October 6:
7:00 am Exhibitor Hall Opens
7:00 am – 8:00 am Registration & Breakfast (in exhibitor hall)

9:40 am - 10:20 am Snack Break and Time with Exhibitors
12:00 pm – 1:30 p.m. Lunch and Time with Exhibitors (in exhibitor hall)
3:10 pm – 3:50 pm Snack Break and Free Time with Exhibitors (in exhibitor hall)
6:00 pm – 7:00 pm Free Time with Exhibitors
8:00 pm - 12:00 am  Dessert/Wine Bar - COME MINGLE!

 

Sunday, October 7:

7:00 am Exhibitor Hall Opens
7:00 am – 8:00 am Registration & Breakfast (in exhibitor hall)

9:40 am - 10:20 am Snack Break and Time with Exhibitors
12:00 pm – 1:30 pm Lunch and Time with Exhibitors (in exhibitor hall)
3:10 pm – 3:50 pm Snack Break and Free Time with Exhibitors (in exhibitor hall)
4:00 pm - 5:30 pm -  Exhibitor Tear Down

 

 

Exhibits should be staffed at all times during exhibit hours.

Earliest Exhibitor Tear Down - 1:30 pm Sunday, October 7
Recommended Tear Down - 4:00 pm Sunday, October 7

 


MORE INFORMATION

Approximately two months prior to the event, confirmed exhibitors will receive an Exhibitor Service Kit containing order forms for A/V needs, power upgrades, communication, shipping instructions, etc. 

 

To secure your participation in this event, complete and return the exhibit application accompanied by full payment of the exhibit fee. Please note - if exhibit application and full payment is not received by August 31st your company will not be included in the Convention App or Convention Brochure.  


  

EXHIBITOR AGREEMENT

Upon receipt of the Exhibit Application Form at the Alaska Chiropractic Society (ACS), the ACS assumes that you have read the terms as outlined below and agree to abide by these terms. Application is subject to acceptance by ACS.  Written confirmation will be sent up on receipt of Application and payment.


Who may exhibit– The event is intended for those companies that are related to the chiropractic profession. ACS reserves the right to determine the eligibility of any applicant as an exhibitor.


Cancellation– All cancellation requests must be submitted in writing to the ACS. Cancellation received 45 calendar days or more prior to the event will incur a $150 cancellation fee. Cancellations received less than 45 calendar days prior to the event will receive no refund.


Exhibit hours– All exhibits must be staffed during open exhibit hours. It is agreed that no exhibitor will dismantle or remove any part of their exhibit prior to the official closing time (lunch on Sunday) as determined by the ACS.


Exhibit standards– Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of the exhibit. Exhibits must conform to the size of the space and must be of such character or arrangement so as not to obstruct the view or interfere with the exhibits of others. All demonstrations and exhibits must be confined to the contracted space. Questionable exhibits shall be modified at the request of ACS staff. Nothing shall be posted on, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture at the venue and is expressly prohibited.  


Vendor adjusting– Adjusting performed in the exhibit area may only be performed by a chiropractor licensed in Alaska.

 

Use of space– No sharing, subletting, or assignment of space is permitted. ACS shall have the right to prohibit any exhibit or part of an exhibit that, in its opinion, is not suitable to or in keeping with the character or purpose of the event. Exhibitors are encouraged to verify helium balloon usage with the facility and will be held accountable for any charges resulting from their use. Exhibiting companies shall limit the number of personnel working concurrently to two (2) per booth. Exhibitor personnel are prohibited from working in aisles or other public areas.


Security– Exhibitors will be responsible for the security of their own property.

 

Contests, prizes, or lotteries– In order to ensure the highly professional and educational standards of the event, contests, prizes, and lotteries are expressly prohibited unless full explained in writing and submitted to the ACS for approval at least two weeks prior to the event.  ACS reserves the right to approve or decline any request. It is the exhibitor’s responsibility to notify winners following the event.


Exhibitor services– All costs for shipping, cartage, and handling are to be borne by the exhibitor. ACS will supply one skirted table and two chairs as well as ; all other services required must be ordered directly from the facility or their approved contractor. Any and all exhibitor charges for serves levied by the facility or subcontractors are the responsibility of the exhibitor. ACS is not responsible for payment for any services connected with exhibitor requests and has no authority over any service charges, rental fees, set-up fees, labor contracts, etc., that are requested by any venue.


Liability, insurance, and waiver of subrogation– ACS, its staff, directors, volunteers, service contractors, nor the facility shall be held responsible for the safety of exhibits against fire, theft, or property damage, or for accidents to exhibitors or their employees from any cause prior to, during, or subsequent to the period covered by the Application. Exhibitors shall obtain, at their own expense, adequate insurance against such injury, loss, or damage. The exhibitor waives the right of subrogation by its insurance carrier(s) to recover losses sustained under the exhibitor’s insurance for real and personal property.


Music and amplification– Due to U.S. Copyright Laws, ASCAP, and BMI licensing requirements, no copyrighted music, live or recorded, will be permitted in the exhibit area unless the exhibitor using the material has purchased the appropriate license.


Hospitality functions– Scheduling of private functions must be coordinated directly with the ACS. There shall not be any exhibitor entertainment, meetings, and/or any other activities aimed at convention attendees scheduled during exhibit hours or during sessions without prior written approval from ACS.  


Matters not covered– ACS reserves the right to rule on all matters pertaining to the event, whether expressly mentioned or not, and the exhibitor, by executing Application, agrees that all rulings shall be binding upon both the exhibitor and ACS.  


Additional information– Contact the ACS at (907) 903-1350 or email sryan@akchiro.org.  

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10/4/2018 » 10/7/2018
ACS 2018 Convention

Alaska Chiropractic Society, PO Box 111507, Anchorage, AK  99511-1507 
    
Phone: (907) 903-1350   Fax:  (907) 770-3790   Email:  info@akchiro.org