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2016 ACS Convention Exhibitor Packet
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Greetings!  

 

Welcome EXHIBITORS for the Alaska Chiropractic Society 2016 Convention!  I'm so EXCITED to actually get to meet everyone in person at the Convention!  It will be great seeing you and putting a face with the "man/woman behind the email"!  I wanted to take this opportunity to thank all of you for exhibiting at the ACS 2016 Convention.  I know what a commitment it is both in time and cost.  I've done some programming changes to help increase your time with the attendees and to make it a better experience for all.  

Our tagline/theme is BLAST OFF for Success!  It's a space themed event!  If you want to take advantage of that with your displays - by all means GO FOR IT!  Your exhibit space is a 6 ft skirted table with 2 chairs.  There's no pipe/drape or signage provided.  The hotel highly  discourages hanging signs on the wall behind you.  I suggest pull-up banners, table top signage, logo tablecloth, display backdrop, etc. for your exhibit space.  Extension cord and power strip -will be provided for each exhibitor (at no charge)  who has specified to me they need power.  If you haven't notified me of your need for regular power - drop me an email.  

Here's the Exhibit Hours - NEW this year is our 4th day Thursday - programming is limited compared to Friday, Saturday and Sunday so exhibiting is optional.  I have been surprised by the number of DCs and staff that are taking advantage of the 4th day.  REMEMBER to check-in when you arrive at the Registration Desk and pick up your Exhibitor Packet!  

EXHIBIT HOURS 

 
Thursday, October 6:
11:00 am – 10:00 pm Exhibitor Set-Up
12:00 pm - 1:00 pm  Lunch and Time with Exhibitors - Pre-opening of Exhibitor Hall
2:40 pm - 3:20 pm Snack Break and Free Time with Exhibitors
5:00 pm - 6:00 pm Free Time with Exhibitors
8:30 pm - 10:30 pm ACS/ACA Chiro Mixer (Come mingle!)
 
Friday, October 7:
7:00 am Exhibitor Hall Officially Opens
7:00 am – 8:30 am Registration & Breakfast (in exhibitor hall)
8:30 am - 9:00 am Opening Ceremony (in exhibitor hall) BLAST OFF!  
10:40 am - 11:20 am Snack Break and Free Time with Exhibitors
1:00 pm – 2:30 pm Lunch and Time with Exhibitors (in exhibitor hall)
4:10 pm – 4:50 pm Snack Break and Free Time with Exhibitors
6:30 pm – 9:00 pm Exhibitor Extravaganza Reception (in exhibitor hall)  SHOOT FOR THE MOON - It's a Giant Leap for Chiropractic!  Reception - Space themed - neon and FUN!  Open bar, appetizers, solar systems, special lighting - and a selfie station with Mr. Spock and Darth Vader!  
 
Saturday, October 8:
7:00 am Exhibitor Hall Opens
7:00 am – 8:00 am Registration & Breakfast (in exhibitor hall)
9:40 am - 10:20 am Snack Break and Time with Exhibitors
12:00 pm – 1:30 p.m. Lunch and Time with Exhibitors (in exhibitor hall)
3:10 pm – 3:50 pm Snack Break and Free Time with Exhibitors (in exhibitor hall)
6:00 pm – 7:00 pm Free Time with Exhibitors
8:00 pm - 12:00 am  Dessert/Wine Bar - COME MINGLE! Out of this World Dessert/Wine Bar.  Jazz quartet, wine selections and decadent mini-desserts.  Supper Club atmosphere!  
 
Sunday, October 9:
7:00 am Exhibitor Hall Opens
7:00 am – 8:00 am Registration & Breakfast (in exhibitor hall)
9:40 am - 10:20 am Snack Break and Time with Exhibitors
12:00 pm – 1:30 pm Lunch and Time with Exhibitors (in exhibitor hall)
3:10 pm – 3:50 pm Snack Break and Free Time with Exhibitors (in exhibitor hall)
4:00 pm - 5:30 pm -  Exhibitor Tear Down
 
Exhibits should be staffed at all times during exhibit hours.  
Earliest Exhibitor Tear Down - 1:30 pm Sunday, October 9.  Recommended Tear Down - 4:00 pm Sunday, October 9.  No one knows better the challenges of traveling to/from Anchorage than Alaskans!  These times are suggested - not mandatory.  There's no sanctions if you have to breakdown and leave earlier so you can make that flight out.  Just give us a heads-up!  

SHIPPING - The Hotel Captain Cook will only accept pre-paid packages.  All packages must contain a label giving the following information:  
  1. Return Address
  2. Name of your organization
  3. Discovery Ballroom - Booth # 
  4. Alaska Chiropractic Society 2016 Convention 10/6 - 10/9/16
  5. Name of exhibitor who will claim package(s)
  6. Date of that exhibitor's arrival.  
The Hotel does not charge storage fees on packages.  It is recommended that packages arrive no earlier than 3-5 days BEFORE the event.  If you have items that require special shipping needs, contact Clayton Damm, Director of Catering, 907-343-2283.  

NAME TAGS - If you haven't submitted the names and titles of your company representatives who will be exhibiting - please email them to me ASAP!  

Audio/Visual Needs - Contact Clayton Damm, Director of Catering  907-343-2283 to set up any special equipment needs you may have for the Convention.  The hotel requests at least two weeks notice so they can meet your needs.  

Power - extension cord and power strip -will be provided for each exhibitor (at no charge)  who has specified to me they need power.  If you haven't notified me of your need for regular power - drop me an email.  If you have requirements beyond a regular outlet type power - contact Clayton Damm, Director of Catering  907-343-2283.  

Exhibitor Layouts - can be found at https://akcs.site-ym.com/page/Exhibitors_Info_2016 (scroll down).  Exhibitor Listing can be found at https://akcs.site-ym.com/page/Exhibitors2016.  

VIP Lounge - All exhibitors will receive a VIP Pass in their Exhibitor Packet for the ACS Hospitality Suite in the Library located in Tower 1, 10th Floor.  It will be open and staffed from 6:00 am - 6:00 pm Friday, Saturday, and Sunday.  I know how busy everyone is and you don't always get to eat when breakfast and lunch is served so we'll have coffee, tea, pastries and fruit available in the AM and sandwiches, chips, and snacks available in the PM.  It's also the ONLY place you are going to find soda (and the dreaded diet soda) at our event!  I want to keep everyone fed and happy so if you missed lunch and need a quick bite - stop in!  Remember to have your VIP pass to access.  

Attendee Count - We anticipate 150-175 Doctors of Chiropractic from across the State of Alaska to attend as well as 50-75 staff members (CCAs + Practice/Office Managers).  I'll be emailing a pre-registration list of the attendees with mailing info on 9/20/2016 for those who want to do a mail-out to attendees.  ACS does not provide email addresses for registered attendees.  ACS has partnered with Conference Leads to provide a cloud based lead retrieval app that can be downloaded on your personal device.  This is a totally cool Apple/Android program that takes the stress out of keeping track of who you talked to and helps you follow up on all those items you promised!  ACS will be using Engineerica's Conference Tracker program for scanning all attendees at the Alaska Chiropractic Society 2016 Convention October 6-9, 2016 at the Hotel Captain Cook in Anchorage, AK.  All the attendees at convention will have a name badge with a QR code so it just seemed logical to add in exhibitors with a totally compatible and reliable lead management system.  Click Here to view a flyer with more information and links for purchasing licenses for your booth personnel.   With consent from the attendee, the system does capture emails.  Typically, the attendee and the vendor will have a conversation and the attendee will give consent before the vendor scans the QR code on their badge.  ACT before 10/5 and save $50 off app pricing.

Where will this year's Alaska Chiropractic Society Convention be held? 

  • The 2016 Alaska Chiropractic Society Convention will be held October 6-9, 2016 at the Hotel Captain Cook in downtown Anchorage.  NEW THIS YEAR - WE'VE EXPANDED TO 4 DAYS!  The Captain Cook's is located at 939 W. 5th Avenue, Anchorage, AK 99501
What about air travel - any negotiated discount for airfare?  
  • ECMX197!  Group discount code for 7% discount on Alaska Air or Horizon Air flights to Anchorage for travel dates between 10/3/16 and 10/12/16.  Travel from Mexico, Hawaii and Canada excluded on discount.  To use the Discount Code, go online to http://www.alaskaair.com and input the Discount Code ECMX197 when searching for flights.  Teh discount will be applied to any flights meeting the travel parameters above.  By clicking the "?" next to the discount code box after entering the code, you may view a detailed description of the rules.  You may also use the Discount Code by calling Alaska Airlines Group Desk; however a $15.00 per person ticketing fee will apply.  
Is there a special rate for a hotel room at the Hotel Captain Cook Hotel?  
  • ACS has negotiated rates at TWO Properties for the 2016 Convention - The Hotel Captain Cook and their sister property, The Voyager Inn, located directly across the street from the Hotel Captain Cook.  
  • The group rate for the 2016 ACS Convention is for the Hotel Captain Cook is a Deluxe Room (Single/Double occupancy) at $135.00 plus tax.   This rate is available for hotel stays 10/3/2016 through 10/12/16.  Junior Suites have a rate of $210/night plus tax.  One bedroom Executive Suites are $230/night plus tax and Two-Bedroom Executive Suites are $370/night plus tax.  CLICK HERE for the direct reservation link for the Hotel Captain Cook for the ACS 2016 Convention.  
  • The group rate for the 2016 ACS Convention at The Voyager Inn is a Guest Room (Single/Double occupancy) at $110.00 plus tax.   This rate is available for hotel stays 10/3/2016 through 10/12/16.  Check in is 3:00 pm, check out is 12:00 noon.  CLICK HERE for the reservation link for The Voyager Inn. 
  • GUARANTEED GROUP RATE CUT-OFF DATE IS 09/19/16.  Reservation requests received after 09/19/2016 will be accepted on a space available basis at the rates listed above.  
What about parking in downtown Anchorage?  
  • You will need to pay for any metered street parking for Thursday and Friday but metered parking is free on Saturday and Sunday - limited availability.  On-street parking is free in downtown Anchorage after 6:00 pm and all day on weekends.  Click HERE for a map of available parking downtown with rates.  
  • Captain Cook Garage located on K Street between 4th and 5th.  The garage entrance is located on 4th Avenue just past the Hotel Captain Cook.  Discounted self - parking passes available at the rate of $16.00/per vehicle/per day Thursday through Sunday IF PURCHASED IN ADVANCE with your convention registration or ONLINE (before 9/30/2016) from ACS.  Regular garage parking pricing = $1.50 per 20 minutes or $30 per 24 hours.  
  • Diamond Parking lot located at 510 K Street lot -  Discounted self - parking passes available at the rate of $16.00/per vehicle/per day Thursday through Sunday IF PURCHASED IN ADVANCE with your convention registration or ONLINE (before 9/30/2016) from ACS.   Regular lot parking pricing = $20 (6-10 hours) and $25 (24 hours).  
Does the Hotel Captain Cook have an Airport Shuttle?  
  • The Hotel Captain Cook does not offer an airport shuttle.  Shuttleman offers $10/per person transfers (possible wait times for other passengers) to/from the airport to the Hotel Captain Cook.  To schedule a shuttle, please go to www.shuttleman.net.  Open up "Quick Quote" located on left side of webpage.  Under "Service" select:  "Alaska Chiropractic Society"  and complete rest of "Quick Quote.   
  • Taxi rides from the Ted Stevens Airport are 10 minutes and usually run $15-$20.  
Tours - Coming in early/staying after?  LOTS of stuff within driving range to look at and get out and do.  If you are a hiker there are some great places to drive and hike around.  Hopefully if will not be snowing by convention time.  Hunter/Fisherman? - See link below.  Here's a great resource for tours https://www.toursbylocals.com/TBL/WebObjects/ToursByLocals.woa/wa/mapclick?type=tour®ion=41&area=681&wosid=HwBVgrmr7bxUWxwsZhUoZ0.  
If you're a do it yourself kind of person - Here's my top recommendations....  
  1. Flaptop - 10 min drive - Great hiking on Powerline pass and up Flaptop.  Caution - people fall off Flaptop every year...
  2. Thunderbird Falls - 30 min drive.  Easy hike in.  
  3. Girdwood - 30 min drive.  Tram up to top of Alyeska Mountain.  Great hiking - 5 miles in is a glacier.   
  4. Homer - 5-6 hour drive - Kachemak Bay.  BEAUTIFUL drive through the Kenai Peninsula and great end of the road system Lands' End Hotel.  
  5. Seward - Exit Glacier - 2.5 hour drive south - 
  6. Matanuska Glacier - 2 hour drive north - 
  7. Hatcher Pass - 3 hour drive 

Thanks a million and looking forward to seeing you ALL!  Call if you need anything!  I'm here to help!

Sheri Ryan  |  Chief Operating Officer
Alaska Chiropractic Society | 550 E. Tudor Rd., Suite 202 |  Anchorage, AK 99503
Direct/Mobile: (907) 903-1350 | Fax: (907) 770-3790
sryan@akchiro.org | Facebook  |  Twitter  | Website


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Alaska Chiropractic Society, PO Box 111507, Anchorage, AK  99511-1507 
    
Phone: (907) 903-1350   Fax:  (907) 770-3790   Email:  info@akchiro.org